Effective Purchasing, Tendering & Supplier Selection

Introduction:

In today’s highly competitive environment, effective management of purchasing processes and selecting the right suppliers are critical factors for ensuring success and sustainability. This course aims to equip participants with essential skills and knowledge to develop efficient purchasing strategies, manage tendering processes, and select appropriate suppliers to achieve optimal value for their organizations. The course will help improve purchasing performance and strengthen supplier relationships to meet institutional goals effectively and efficiently.

Objectives:  

·         Understand the principles and practices of effective purchasing and tender management.

·         Develop skills to analyze and evaluate bids and select the right suppliers.

·         Learn how to negotiate with suppliers to secure the best terms and prices.

·         Apply best practices in supply chain management and build sustainable supplier relationships.

·         Enhance skills in preparing tender documents and reviewing contracts for compliance and transparency.

Target Audience:

• Purchasing and procurement managers and officers.
• Supply chain and logistics professionals.
• Tendering and contract management staff.
• Supplier relationship and evaluation officers.
• Anyone seeking to enhance their skills in purchasing and supplier selection.

Course Outline:

Day 1: Fundamentals of Purchasing and Procurement

• Introduction to purchasing management and its importance.
• The role of purchasing in achieving organizational goals.
• Standards of effective purchasing and procurement strategies.

Day 2: Tendering Processes and Bid Management

• How to prepare Requests for Proposals (RFPs) and tenders.
• Stages of the tendering process and bid management.
• Ensuring transparency and integrity in tendering procedures.

Day 3: Supplier Selection and Evaluation

• Criteria for supplier evaluation and preparing evaluation lists.
• Tools for analyzing bids and making purchasing decisions.
• Building strategic relationships with suppliers.

Day 4: Negotiation and Contract Management

• Negotiation skills to secure the best terms with suppliers.
• Drafting and reviewing contracts to ensure compliance.
• Managing risks associated with contracts and suppliers.

Day 5: Performance Improvement and Supply Chain Management

• Strategies to enhance purchasing efficiency.
• Managing and developing supply chains.
• Utilizing modern technology in purchasing and supplier management.